Exhibit Hall Details

2027 Western Section Exhibit Hall – Be Seen AND Connect at the Center of Our Event

Update November 3 – We have a few exhibit tables remaining.  Please email projectmanager@tws-west.org if you would like a spot. Thanks!

The 2027 Exhibit Hall will be the the social hub of the meeting, and exhibitors are guaranteed to have maximum interaction with the estimated 900+ meeting attendees. The Exhibit Hall will host the evening receptions, and it is also the spot for hot drinks and snacks throughout the week at the morning & afternoon breaks. TWS-WS meeting registration, our raffle/auction display, Chapter tables and poster displays will also be housed in the Exhibit Hall along with abundant space for meet-ups and hang outs.  

*Be sure to reserve early – Exhibit tables are limited and we sold out last year. To ensure recognition in our official printed materials, kindly submit your request by 12/1/26. 

Exhibit Hall Costs:

  • Artist $500
  • Nonprofit $800
  • Company $1,000
  • Interested in sponsoring the meeting?  Sponsors receive many extra benefits!  Link to Sponsor Opportunities.

Exhibit Hall Schedule:

  • Setup – Tuesday:  1-3pm
  • Tuesday Hours:  3pm-9pm
  • Wednesday Hours:  7:30am-9pm
  • Thursday Hours:  7:30am-3:30pm AND 8:00pm-10:30pm
  • Friday Hours: 7:30am-10:30am
  • Tear-Down Friday:  By 2pm

Each Exhibitor receives:

    • A 6′ x 30″ table with a black tablecloth and two chairs in the centrally located Exhibit Hall. New!
    • One complimentary conference registration for one booth staff which covers access to the full event including two evening reception buffets, and hot drinks and snacks during daily morning and afternoon breaks for the 4 days of the conference.
    • A listing in the printed program booklet, and on the meeting website with a hyperlink to your business website.
    • Exposure to 900+ academics, consultants, industry representatives, agency personnel, students and legal professionals from all parts of the country who attend due to the quality and variety of wildlife research papers that are presented during the conference.

A Quick Update for Our Exhibitors: New Table Backdrop Guidelines

    • What’s new this year: We are asking all exhibitors who want to bring a display to please bring something small that fits their table footprint please. 
    • Keeping it cozy (Width): To make sure everyone has plenty of breathing room, displays should be a maximum of 6 feet wide.
    • Finding the sweet spot (Height): While the absolute maximum height is 8 feet, we highly recommend aiming for less than a 6-foot max height if possible.
    • Why we’re making the shift: As our layout evolves, these guidelines ensure everyone keeps their clear sightlines and nobody gets hidden in the crowd. We want to create a comfortable, bustling, and successful vendor hall where every single one of our wonderful, longtime partners shines!

Exhibit Hall Logistics

  • As in previous years, exhibitors will be asked and encouraged to donate goods or services to our annual raffle – All proceeds fund our student and early career professional programs. This is optional and agreement to do so will not reduce the table registration cost.
  • If you plan to ship your exhibit materials or merchandise in advance, please contact the conference center to inquire about space restrictions, timing, and charges.
  • Exhibitors are eligible for the discounted hotel rates that we have arranged for our meeting attendees.  Limited rooms are available so be sure to book early!
  • Exhibitors do not need to sit at their table during all possible open hours!  The morning and afternoon breaks, lunch period and evening receptions are peak times not to be missed! 
  • The exhibit hall will close Thursday at 3:30pm and will reopen after the banquet awards ceremony at 8pm.  Tables can remain setup during the closure and vendors will need to vacate the room until the hall reopens.
  • The exhibit hall will be locked at night.  Most vendors cover their table with a sheet.  Please take valuable items with you.

Thank you for your interest in participating in the 74th Annual Meeting of the Western Section! 

Ready to sign up?  You may sign up by contacting our Meeting Planner.  Please don’t hesitate to reach out with any questions.

– Candace Renger, projectmanager@tws-west.org.