Volunteer Positions Available for Students
Volunteer Positions for Students
Western Section Students! We hope you’ll join us in Sacramento.
We offer a student volunteer program to help alleviate travel costs for students. Please submit an application to be considered, as spots are limited. Those who are selected and work at least 8 hours are eligible for a full registration fee reimbursement, as well as a stipend to offset lodging costs. Priority will be given to those presenting in the oral or poster scientific sessions.
- Applications due December 1, 2026
- Link to Student Volunteer Application – Due date is 12/1/26
Details:
The first round of applications are due by December 1st, 2026. Up to 25 students will be chosen for the program based on their overall schedule availability, and responses to application questions. We will aim to choose volunteers from throughout the Western Section geographic region so that all areas are represented – California, Nevada, Hawaii and the Pacific Islands. We will also aim to have all current student chapters represented — CalPoly Humboldt, Univ. Nevada Reno, UC Davis, UC Santa Barbara, CalPoly SLO, along with those who do not have a school student chapter.
We will confirm acceptance into the volunteer program by December 8th via email and volunteers will need to register and pay for the meeting by December 14th to confirm their position. Those not offered a volunteer position will be added to a wait list for additional positions that always become available later. We will continue to add students to the waitlist on a first-come, first-served basis after the initial deadline December 1st deadline and students are encouraged to apply up until the start of the meeting as, while not guaranteed, additional positions almost always become available as we get closer to the conference date.
As soon as the conference concludes, reimbursements will be mailed or paid electronically to those who have fully completed their scheduled shifts. If this situation introduces financial hardship, please communicate further with the student volunteer coordinator upon acceptance into the program.
This year the volunteer positions are reserved for those registering as a student for the 2027 TWS-WS Annual Meeting. Students must be current TWS-WS members and currently enrolled at a university or college or within 6 months of degree conferral. Early Career Professionals and all other non-students are encouraged to apply for grants through out TWS-WS website: www.tws-west.org/grants/
Volunteer opportunities include checking participants into the meeting, working the audio/visual & lights in a session, helping out with an evening event or workshop, etc… We will work with volunteers to set up a volunteer schedule that allows them to participate in the top events they are interested in attending during the meeting so that volunteers have an incredible conference experience. No experience is required.
Volunteers must pay to register for the meeting and will be reimbursed after they have worked their scheduled hours. The Western Section is reimbursing up to $422 per volunteer for approximately 8 hours of volunteer work (the $276 Student registration rate plus a $146 contribution to offset lodging in a shared quad room for three nights at the Sacramento Doubletree, receipt required.) A check will be sent within 2 weeks of submittal of the volunteer reimbursement form after the conference. We encourage students to share hotel rooms to reduce costs.
We hope to hear from you soon. Please let us know if you have any questions.
If you have questions, please do not hesitate to reach out to us at shannon.lemieux@tws-west.org.
- Anna Foehr, Volunteer Coordinator
- Kale Ly, Volunteer Coordinator
- Shannon Lemieux, SECP Committee Co-Chair